--- url: "https://www.skedulo.com/industries/security-facilities/security-guarding-patrol/" type: "page" title: "Security Guard Scheduling for Patrol Teams | Skedulo" description: "Keep every post covered with the right guard. Schedule by license, clearance and post hours, share post orders on mobile, and recover callouts with approval." --- # Schedule guards for posts and patrols. Plan around recorded credentials, site clearance, post hours, and location. Review suitable replacements when coverage changes. [Book a Demo](https://www.skedulo.com/book-a-demo/) ![Officer sweeping torch beam along loading dock at dusk](https://assets.skedulo.com/uploads/hub-heroes/security-guarding-patrol-hero-photo-v1.webp) ## Trusted by teams that keep essential work moving. - Achieve3000 - American Red Cross - Connexin - ECL Group - Mainmark - Rocket Fiber _Who it's for_ ## Guard coverage across posts, patrols and sites. A replacement guard still needs the license and site clearance for the post. Supervisors check both before proposing a replacement, and officers get the post orders on their phones. _Runs the operation_ ### Operations manager Review recorded coverage, patrol activity, incidents and exceptions across every site. [Explore operations leadership](https://www.skedulo.com/solutions/operations/) ![Office worker using a laptop in a control room with a wall of camera feeds](https://assets.skedulo.com/uploads/photo-library/stock/persona-sf-sgp-runs-20261009a.webp) _Plans the work_ ### Scheduling supervisor Review recorded licenses, site clearance and existing assignments when a relief guard is unavailable. [Explore scheduling and dispatch](https://www.skedulo.com/solutions/schedulers/) ![Office worker on a desk phone at a computer](https://assets.skedulo.com/uploads/photo-library/stock/persona-sf-sgp-plans-20261009a.webp) _Does the work_ ### Security officer Read post orders and complete patrol tasks, check-ins and incident forms in Skedulo Mobile. [Explore frontline work](https://www.skedulo.com/solutions/frontline-workers/) ![Person in a dark uniform using a phone in a parking structure](https://assets.skedulo.com/uploads/photo-library/stock/persona-sf-sgp-does-20261009a.webp) _How it runs_ ## Post coverage, patrol activity and site reporting. _[ 01 ]_ ### Posts, shifts and patrol requirements Record the post, shift, patrol tasks, or scheduled response work that needs coverage. _Illustration: Skedulo demand forecast for Dockside Precinct, Sat 8 to Fri 14 Mar 2026: drivers fed in - patrol checkpoints, 28 points from the guard tour; visitor sign-ins, 64 a day from the front desk; an open day on Sat 8 Mar as an event band, x1.2 officers - the rules as chips (1 officer per gate, minimum 2 officers on site, operating hours 6am - 10pm) and the Patrol Officer forecast in hours as a range, a target line and planned bars. The open day applies, Saturday's target climbs above its bar and the foot reads Required 20, Planned 19, To fill 1, $64,020 of $68,000_ _[ 02 ]_ ### Credentials and site clearance Review recorded credentials, site clearance, availability, location, and existing assignments. _Illustration: Skedulo roster check for Dockside Precinct, 1 - 7 Mar: five rules under their source, each with its threshold and an outcome pill. Security Services Award 2020 (MA000016) v2026.1: minimum rest between shifts 10h, maximum weekly hours 38h Warn, meal break Pass. Dockside scheduling policy v3: minimum staffing 2 officers on site and a current security licence, both Pass. Under the rest rule a Why panel: Doug Lindqvist, Mon 3 afternoon to Tue 4 morning, rest gap 8h against 10h - moved to open shifts, the gap reads 32h and the rule passes. The foot reads Ready to publish, beside Publish roster_ _[ 03 ]_ ### Published assignments Publish post assignments, patrol tasks, and planned supervisor coverage. _Illustration: On a hatched ground, the Skedulo Publish complete dialog: published 56 shifts, everyone on the roster has been notified. Under Notices, each with a View link: Sat 1, 2 unassigned morning shifts still open; Mon 3, double-booking resolved before publish; Fri 7, Gloria Benitez is on leave - cover confirmed. Ok closes it_ _[ 04 ]_ ### Post orders and mobile records Read post orders and complete configured patrol tasks, check-ins, and incident forms. _Illustration: Skedulo mobile app on an iPhone cut off at its lower third: Kevin Maszaros's Summary at 1:52, today's 2pm - 10pm shift starting in 8 minutes and his next three shifts at Dockside Precinct. A banner offers an open shift on Sunday 9 March; its page shows the site on a map, the role, Patrol Officer, and Accept, which is pressed. At 2:00 his shift at the North Gate opens: Start shift is pressed, the shift is in progress with its start recorded, and at 5:48 the perimeter patrol task is ticked done, the shift log and the patrol and incident forms below_ _[ 05 ]_ ### Absences and patrol exceptions Supervisors review reported absences or patrol exceptions and agree cover or follow-up under site procedures. _Illustration: On a hatched ground, a Skedulo cover request beside a slice of the roster: Carol Ng cannot work Wed 5, unavailable - family, her 6am - 2pm morning shift at the North Gate. Under it two who can cover - Gloria Benitez with a green tick, licensed, rest 16h OK, and Doug Lindqvist with an amber warning, he would hit 38h max - and the line Security award checked. On the slice, Wed 5 is tagged Needs cover, the morning shift slides from Carol's cell down to Gloria's, and the card's foot turns green: Confirmed, Carol notified_ _[ 06 ]_ ### Reviewed site reports Use configured reporting to bring together attendance, patrol records, incidents, and notes for review. _Illustration: The Skedulo web app open on the built-in Job activity dashboard over the last 4 weeks, standing on a hatched ground: the Region, Job type and Last 4 weeks filters, four KPIs - 1,248 completed jobs up 2%, on-time starts 92% down 2 points, travel per job 39 minutes up 5%, cancellations 3.1% down 0.4 points - and a column chart of completed jobs by week, 306, 318, 311 and 313_ _Tempo_ ## Review guard coverage with Tempo. Compare post assignments and staffing options with Tempo using your enabled records and actions. Incident handling and emergency response follow your designated procedures. [Meet Tempo](https://www.skedulo.com/product/tempo/) _Illustration: Skedulo Tempo working a missed check-in from its issue: patrol officer Carol Ng hasn't checked in for the North Gate's 6:00 AM post at Dockside Precinct, and Gloria Benitez, on nights since 10:00 PM, holds the gate. The issue lands in red on a blank screen and becomes the task's header; Tempo reads the missed check-in, the officers off today and the post orders, and the context panel opens on the post and the contract. Tempo picks Tane Fifita, licensed and badged for Dockside; once started, the plan texts Carol, who is safe, offers Tane the post and relieves Gloria at 6:40 AM._ _The Toolkit_ ## Post coverage with patrol and incident records. ### Post and shift coverage Schedule guards by post, credential, shift, and availability. _Illustration: Skedulo card for the officers on #4809, 3 of 4 filled: under Watch leader, Aaron Feldman, tagged Watch leader and Dispatched; under Members, Andre Bassett, Dispatched, and Brooke Feeney, Confirmed_ ### Staffing changes with Tempo Review possible replacements with Tempo; supervisors confirm eligibility and the assignment. _Illustration: Skedulo Tempo's queue of issues sorted by state, on a pale blue panel. Under In progress, Doug Lindqvist called out: JOB-4841 is open while Tempo works it - Gather context ticks done with 3 sources, Compare technicians finds Gloria Benitez fits, Prepare the change readies the reassignment to Gloria - and a line beside Tempo's mark says what it is doing as it goes, until the change is ready for review. The walk-in cooler at Harvest Table is in progress too, and Waiting for a response runs on below_ ### Post orders on Mobile Give guards post orders, patrol tasks, and configured incident forms on mobile. _Illustration: Skedulo mobile patrol handover form card: Perimeter patrol at 9:30pm and Gate 3 lock replaced are ticked done, Radio battery low is marked Open in amber, and a dashed section opens under it - Status, Reordered; Impact, Spare in use; and Responsible for the next step, Doug Lindqvist, with his photo_ ### Incident and patrol records Capture photos, notes, and task results, with escalation routed by configured workflows. _Illustration: Skedulo mobile incident form card: the question Incident on this round? is answered Yes in rose, and a dashed section opens under it with the approved escalation in amber - call the control room before you leave - then Control room called is ticked and Follow-up needed is chosen as Supervisor review in 24 hours_ ### Supervisor visibility Review recorded coverage, patrol activity, incidents, and exceptions across every site. _Illustration: Analytics tile: 94% of shifts started on time this week - the 98 scheduled shifts as a grid of small squares in the order they started, green for on time, six amber for late and one rose for an absence - and the last shift clocking in on time_ ## ECL Group unified their mobile workforce management processes on a single system. - **Before** - Disconnected software systems across the organization. - Some systems had field service capabilities while others had only scheduling ability. - **With Skedulo** - One native Salesforce system schedules, allocates, and monitors every assignment. - Skedulo is providing further visibility throughout the business and to its customers. - **Outcome** - 23,000+ assignments scheduled per year. - One unified process across 650+ employees. > We currently complete around 23,000 individual inspections per annum. Skedulo enables us to schedule, allocate and monitor completion of these jobs across a wide range of technicians and subcontractors. > > — Dan Stewart, National Operations Manager, ECL Group Compliance Services - **23,000+** — assignments scheduled per year across 650+ employees [Read Story](https://www.skedulo.com/customers/case-study-mobile-workforce-management-ecl-group/) ## Frequently Asked Questions ### What should a security company look for in guard scheduling software? Look for post requirements, maintained qualification records, availability, mobile post orders, and reviewable patrol and incident records. Confirm your license checks, escalation procedures, and reporting needs during solution design. ### Can Skedulo schedule guards by post, license and site clearance? Yes. Use recorded licenses, site clearances, availability, and location when reviewing assignments. Record expiry dates and review them against the shift date. Your organization verifies credentials and confirms eligibility. ### Can guards record patrol checks and incidents on mobile for client site reports? Yes. Guards read post orders and complete configured patrol tasks, check-ins and incident forms, including photos, notes and severity, and workflow rules route incident reports to a supervisor for review. Configured reports then bring coverage, patrol activity, incidents and exceptions together by site, with the review steps you've agreed with each client. ### When relief doesn't show, how fast can a supervisor find a licensed replacement? The time depends on suitable staff availability and travel. Confirm the absence, then review recorded licenses, site clearance, and existing assignments. Tempo can help with coordination using available records; supervisors confirm cover and follow site procedures for an unstaffed post. ### Can a general employee scheduling app like Deputy handle guard scheduling? Skedulo connects shift scheduling with configured post orders, patrol tasks, incident forms, and site reporting. Our Pulse Platform supports additional operational records and workflows. Validate specialist patrol and response requirements during solution design. ### Can guard hours go to payroll by employee and by site? Yes, through integrations. Guards clock in and out against each shift at each post, and approved time records go to payroll systems such as Workday or ADP through integrations. Because every entry is tied to the guard and the post's shift, the export can be mapped by employee and by site, with the exact fields set by the integration you configure. _Keep Exploring_ ## Explore related products, site programs, and use cases. ### Products - [Shift Scheduling](https://www.skedulo.com/product/shift-scheduling/) - [Frontline Mobile App](https://www.skedulo.com/product/mobile/) - [Forms & Checklists](https://www.skedulo.com/product/forms-checklists/) - [Messaging](https://www.skedulo.com/product/messaging/) - [Field Scheduling](https://www.skedulo.com/product/field-scheduling/) - [Tempo](https://www.skedulo.com/product/tempo/) ### Security & Facilities Programs - [Facilities Maintenance](https://www.skedulo.com/industries/security-facilities/facilities-maintenance/) - [Fire, Life Safety & Building Systems](https://www.skedulo.com/industries/security-facilities/fire-life-safety-building-systems/) - [Janitorial & Cleaning Services](https://www.skedulo.com/industries/security-facilities/janitorial-cleaning-services/) ### Use Cases - [Shifts & Rosters](https://www.skedulo.com/use-cases/shifts-rosters/) - [Inspections & Forms](https://www.skedulo.com/use-cases/inspections-forms/) - [Communication & Messaging](https://www.skedulo.com/use-cases/communication-messaging/) - [Task Management](https://www.skedulo.com/use-cases/task-management/) ## See Skedulo for guarding and patrol operations. We'll explore post scheduling, staff cover and reviewed patrol and incident records. [Book a Demo](https://www.skedulo.com/book-a-demo/)