--- url: "https://www.skedulo.com/integrations/workday/" type: "page" title: "Workday Integration for Field & Shift Scheduling | Skedulo" description: "Bring Workday worker details into Skedulo for field and shift scheduling, then return time records through the configured integration." --- # Connect Workday to frontline scheduling. Bring worker records, leave and availability from Workday HCM into Skedulo, then send timesheets back to Workday. [Book a Demo](https://www.skedulo.com/book-a-demo/) [Find us on Workday Marketplace](https://marketplace.workday.com/en-US/apps/816929/skedulo-frontline-scheduling-optimization) ![Skedulo integration cards for Workday: a Workday Design Approved badge, a Workday connection marked Connected and maintained by Skedulo, and three active data flows: workers to resources, time off to availabilities, and timesheets to Workday.](https://assets.skedulo.com/uploads/2026/10/workday-hero-data-flows-v3-square.webp) _Who it's for_ ## Workday people data. Skedulo scheduling. HR maintains the employee record in Workday. Schedulers plan the work in Skedulo, and frontline teams carry it out in Skedulo Mobile. _Illustration: Skedulo mobile app on an iPhone cut off at its lower third: a nurse's Summary for an 8:00am - 2:00pm community shift in South Brisbane, in progress with its timer running and Start break and End shift. Under it, the three home visits on the shift: wound care for Margaret Boyd, complete; medication administration for Ray Tanaka, in progress; a wellbeing check for Glenys Hart. Complete visit is pressed and Ray's visit turns complete, then Start travel is pressed and Glenys's visit shows en route while the shift keeps its own clock_ _How data moves_ ## Worker records in. Timesheets back. Workday owns worker and organization records. Skedulo uses agreed fields for scheduling and returns recorded time. ### Into Skedulo Sync new hires, worker updates, roles, skills and credentials from Workday HCM. Leave and time off inform availability in Skedulo. Confirm the fields and sync timing during setup. _Illustration: Skedulo card for the Workday integration: Gloria Benitez's time off syncs from Workday and shows as unavailable in Skedulo, then her approved hours go back to Workday time tracking._ ### Back to Workday Send timesheets recorded in Skedulo and Skedulo Mobile back to Workday automatically, using the mappings agreed for your setup. _Leave and availability_ ## Plan coverage around leave from Workday. Leave recorded in Workday appears as unavailability in Skedulo, so schedulers see who's away before they assign work. ![Animated view of a field technician's availability calendar in Skedulo: leave synced from Workday appears on Tuesday, and the matching leave request in the Skedulo mobile app shows as approved.](https://assets.skedulo.com/uploads/2026/07/workday-leave-already-known-alpha.webm) _Worker matching_ ## Assign qualified, available people to each shift. Skedulo matches people to shifts and jobs using the skills, credentials, location and availability on each worker record. Mastermind, part of Skedulo Intelligence, optimizes assignments across the schedule. _Time capture_ ## Capture time in Skedulo Mobile. Workers clock in and out, record breaks and track time against jobs or shifts. Reasons for early, late or missed time stay with the record for manager review. _Illustration: Skedulo mobile app on an iPhone on a hatched ground, the phone cut off at the bottom: Kevin Maszaros's Today card at 10:20 PM, his afternoon shift at Ward B, Southbank, the timer past 8 hours. He taps End shift and the shift's time opens: scheduled 2:00 to 10:00 PM in grey over the actual 2:12 to 10:20 PM in blue, the break in both, 20 minutes over in amber; clock in 12 min late for traffic, the break as scheduled, clock out 20 min over. He picks Handover ran over, submits it to Jen Alvarez, and it comes back approved and sent to payroll._ _Requirements and setup_ ## Connector requirements and setup. Workday lists this integration as Services Engagement Required. Our team scopes the setup with you. ### Workday products - Required: Workday Human Capital Management (Workday HCM) ### Skedulo products - Required: Skedulo Pulse Platform (Workforce Management) - Licenses: Scheduler or Resource licenses ### How it deploys - The Skedulo Frontline Scheduling & Optimization app on Workday Marketplace - A pre-built connector, configured through a services engagement - Skedulo Professional Services and your Workday partner help where custom configuration is needed ### Setup steps - Scope: choose the worker, leave and timesheet records your operation needs - Map: agree which system owns each field, the mappings and the sync timing - Configure: connect and test the data flows with your delivery team - Go live: schedule from Workday records and return timesheets to Workday ## American Red Cross uses Skedulo with Workday data. - **About this result** - In its published scheduling case study, the organization reported a 43% reduction in time to schedule. > Now, Skedulo shows us in real time how many hours each resource has been scheduled for the month, so we've improved utilization and reduced costs significantly. > > — Joe Zito, Vice President of Information Technology, American Red Cross - **43%** — reduction in time to schedule [Read Story](https://www.skedulo.com/customers/american-red-cross/) ## Frequently asked questions ### What data syncs between Workday and Skedulo? New hires and worker updates come from Workday HCM into Skedulo as resources, with their roles, skills and credentials. Leave and time off come across as unavailability. Timesheets recorded in Skedulo go back to Workday. The exact fields are mapped during setup. ### Which direction does data move, and how often? Worker and leave records sync automatically from Workday HCM into Skedulo, and timesheets go from Skedulo back to Workday. We confirm the fields and timing for each flow during setup. ### Which Workday and Skedulo products do I need? You need Workday Human Capital Management (Workday HCM). On the Skedulo side, you need Skedulo Pulse Platform (Workforce Management) with Scheduler or Resource licenses. ### What does setup involve, and how long does it take? Setup uses the pre-built connector on Workday Marketplace and requires a services engagement. We agree the records, ownership, mappings and timing, then configure and test the flows. Skedulo Professional Services and your Workday partner can help with custom configuration. The implementation scope determines the timeline. ### Is the integration included in my Skedulo license? You need the Workday and Skedulo products listed above, and setup runs as a services engagement. We'll confirm what applies to your contract. ### Who supports the integration after go-live? Skedulo supports the connector. Workday Marketplace partner products are supported by the partner rather than standard Workday Global Support, so issues such as failed syncs come to Skedulo. ### How is the connection secured? Skedulo API requests use access tokens, and what an integration can read or change depends on the identity and permissions it runs under. Workday reviewed the integration's reference architecture for Design Approved. Bring your security team into setup to review the fields that move between the two systems. ### What does Workday Design Approved mean? Design Approved means Workday has reviewed and approved the integration use case and proposed reference architecture. It is a different designation from Workday Certified Integration. ### Does Workday stay the system of record? Yes. Workday HCM remains the source of truth for worker and organization records. The agreed fields sync to Skedulo for scheduling, and Skedulo returns timesheets to Workday. _Related products_ ## Explore Skedulo. ### Products - [Field Scheduling](https://www.skedulo.com/product/field-scheduling/) - [Shift Scheduling](https://www.skedulo.com/product/shift-scheduling/) - [Frontline Mobile App](https://www.skedulo.com/product/mobile/) - [Skedulo Intelligence](https://www.skedulo.com/product/skedulo-intelligence/) ### Industries - [Healthcare & Human Services](https://www.skedulo.com/industries/healthcare-human-services/) - [Training & Education](https://www.skedulo.com/industries/training-education/) - [Retail](https://www.skedulo.com/industries/retail/) ### Platform - [Integration & APIs](https://www.skedulo.com/platform/integrations/) - [Pulse Platform](https://www.skedulo.com/platform/) ## See Skedulo with Workday. We'll walk through scheduling with your Workday worker data, leave and availability, and show how timesheets return. [Book a Demo](https://www.skedulo.com/book-a-demo/) [Find us on Workday Marketplace](https://marketplace.workday.com/en-US/apps/816929/skedulo-frontline-scheduling-optimization)