// Skedulo for Workday

Connect Workday to frontline scheduling.

Bring worker records, leave and availability from Workday HCM into Skedulo, then send timesheets back to Workday.

Book a Demo Find us on Workday Marketplace

Skedulo integration cards for Workday: a Workday Design Approved badge, a Workday connection marked Connected and maintained by Skedulo, and three active data flows: workers to resources, time off to availabilities, and timesheets to Workday.

//Who it's for

Workday people data. Skedulo scheduling.

HR maintains the employee record in Workday. Schedulers plan the work in Skedulo, and frontline teams carry it out in Skedulo Mobile.

HR and people teams who manage worker records and leave in Workday HCM
Schedulers and dispatchers who assign jobs and fill shifts
Operations leaders running fixed-site shifts, mobile field work or both
Frontline teams such as clinicians, carers, technicians and field crews

//How data moves

Worker records in. Timesheets back.

Workday owns worker and organization records. Skedulo uses agreed fields for scheduling and returns recorded time.

Into Skedulo

Sync new hires, worker updates, roles, skills and credentials from Workday HCM. Leave and time off inform availability in Skedulo. Confirm the fields and sync timing during setup.

Back to Workday

Send timesheets recorded in Skedulo and Skedulo Mobile back to Workday automatically, using the mappings agreed for your setup.

//Leave and availability

Plan coverage around leave from Workday.

Leave recorded in Workday appears as unavailability in Skedulo, so schedulers see who's away before they assign work.

See time off on each worker's availability calendar
Catch leave conflicts before jobs or shifts are assigned
Skip re-keying leave into a second system

//Worker matching

Assign qualified, available people to each shift.

Skedulo matches people to shifts and jobs using the skills, credentials, location and availability on each worker record. Mastermind, part of Skedulo Intelligence, optimizes assignments across the schedule.

Check skills and credentials before work is assigned
Schedule recurring shifts and one-off field jobs on one platform
Review the exceptions that need a scheduler's decision

Explore Skedulo Intelligence

//Time capture

Capture time in Skedulo Mobile.

Workers clock in and out, record breaks and track time against jobs or shifts. Reasons for early, late or missed time stay with the record for manager review.

See today's jobs, shifts and routes
Record progress offline and sync when connected

Explore Mobile App

//Requirements and setup

Connector requirements and setup.

Workday lists this integration as Services Engagement Required. Our team scopes the setup with you.

Workday products

Required: Workday Human Capital Management (Workday HCM)

Skedulo products

Required: Skedulo Pulse Platform (Workforce Management)
Licenses: Scheduler or Resource licenses

How it deploys

The Skedulo Frontline Scheduling & Optimization app on Workday Marketplace
A pre-built connector, configured through a services engagement
Skedulo Professional Services and your Workday partner help where custom configuration is needed

Setup steps

Scope: choose the worker, leave and timesheet records your operation needs
Map: agree which system owns each field, the mappings and the sync timing
Configure: connect and test the data flows with your delivery team
Go live: schedule from Workday records and return timesheets to Workday

American Red Cross worker in a Red Cross vest checking a tablet on site

American Red Cross uses Skedulo with Workday data.

43%

reduction in time to schedule

“Now, Skedulo shows us in real time how many hours each resource has been scheduled for the month, so we've improved utilization and reduced costs significantly.”

Joe Zito

Vice President of Information Technology, American Red Cross

Read Story

About this result

In its published scheduling case study, the organization reported a 43% reduction in time to schedule.

//Frequently asked questions

New hires and worker updates come from Workday HCM into Skedulo as resources, with their roles, skills and credentials. Leave and time off come across as unavailability. Timesheets recorded in Skedulo go back to Workday. The exact fields are mapped during setup.

Worker and leave records sync automatically from Workday HCM into Skedulo, and timesheets go from Skedulo back to Workday. We confirm the fields and timing for each flow during setup.

You need Workday Human Capital Management (Workday HCM). On the Skedulo side, you need Skedulo Pulse Platform (Workforce Management) with Scheduler or Resource licenses.

Setup uses the pre-built connector on Workday Marketplace and requires a services engagement. We agree the records, ownership, mappings and timing, then configure and test the flows. Skedulo Professional Services and your Workday partner can help with custom configuration. The implementation scope determines the timeline.

You need the Workday and Skedulo products listed above, and setup runs as a services engagement. We'll confirm what applies to your contract.

Skedulo supports the connector. Workday Marketplace partner products are supported by the partner rather than standard Workday Global Support, so issues such as failed syncs come to Skedulo.

Skedulo API requests use access tokens, and what an integration can read or change depends on the identity and permissions it runs under. Workday reviewed the integration's reference architecture for Design Approved. Bring your security team into setup to review the fields that move between the two systems.

Design Approved means Workday has reviewed and approved the integration use case and proposed reference architecture. It is a different designation from Workday Certified Integration.

Yes. Workday HCM remains the source of truth for worker and organization records. The agreed fields sync to Skedulo for scheduling, and Skedulo returns timesheets to Workday.

//Related products

Explore Skedulo.

Products

Industries

Platform

See Skedulo with Workday.

We'll walk through scheduling with your Workday worker data, leave and availability, and show how timesheets return.

Book a Demo Find us on Workday Marketplace