Today

2pm - 10pm

Starts in 8 min

New open shiftnow

Sun 9 Mar, 2pm - 10pm at Harbourside Store. First to accept.

// Shift

Build your schedule around the work.

Name: Skedulo Shift Scheduling
Brand: Skedulo

Plan the coverage each shift needs, allocate qualified people and adjust when availability changes. Review the hours worked against the schedule.

Book a Demo

Trusted by teams with shifts to fill and work to get done.

From demand to attendance.

Start with the people needed at each location and time. Build and publish the roster, handle changes during the day, then review the hours worked.

Plan the coverage you need

Set the staffing needed for each role, location and time. Include minimum staffing, operating hours, events, labor standards and budget.

Allocation and offers

Create shifts from templates, recurring patterns, rotations or scenarios. Allocate available, qualified people directly or offer shifts to eligible workers.

Policies and compliance

Check the roster against configured workforce agreements, working-time requirements and scheduling policies before publication.

Handle changes during the day

Review swaps and cover requests, and update the roster when someone becomes unavailable or demand changes.

Review and approve time

Attendance records show the hours worked against the schedule. Resolve differences before approving timesheets for connected systems.

//Tempo in shift scheduling

Work through the roster with Tempo.

Ask Tempo about coverage, review requests and prepare assignment changes. It uses the worker records, rules and actions available in your setup.

Meet Tempo

Worker calls in sick

A worker calls in sick. Tempo checks who is available and qualified to cover the shift, then prepares an offer and manager notification for approval.

Bridget Hanley called in sickWard B

Bridget Hanley called in sick

Sun 2 Mar · from 11:02 AM 1h 28mto act

Southbank region · Ward B, Southbank Clinic

Assigned to

You

ContextPreparing contextUpdated just now

WorkingStep 1 of 3Step 2 of 3Step 3 of 3

CompleteDone just now

Bridget HanleyResource called in sick for the rest of the day

ThinkingFinding Bridget Hanley on the Sun 2 rosterOpening an issue for her afternoon

Thought for 5s

Bridget HanleyResource is off from 11:02 AM for the rest of Sunday. I've opened an issue and I'm pulling together what that touches.

Gathering context

Context generated· 3 sources

Reading Workdayleave and hoursReading the rosterSun 2Checking contact preferencesApp message

Her Sun 2 afternoon on Ward B, 12:30 - 6:30 PM, has no one on it now. Here's how I'd cover it.

Recommended planHigh confidence

Cover Bridget's Sun 2 afternoon

What happens

1Record her unavailabilitySick/illness, from 11:02 AM

2Find alternate coverMastermind, then the Policy engine

3Notify and confirmher cover, the way they like to be reached

Edit planStart plan Started at 11:05 AM

Recording her unavailabilitySick/illness from 11:02 AM, Sun 2 Mar

Recorded Bridget HanleyResource sick/illness· from 11:02 AM

Mastermind · finding coverChecking who is free on Ward B, 12:30 - 6:30 PM

Mastermind found 3 available· Registered Nurses, Ward B

Available cover

3 found

Mastermind · Registered Nurses free on Ward B, 12:30 - 6:30 PM

A

Carol Ng24h of 38h this week Fewest hours

B

Gloria Benitez30h of 38h this week

C

Elif Kaya33h of 38h this week

Policy engine · fewest hours this weekComparing 24h, 30h and 33h against the 38h cap

Policy engine picked Carol NgResource· 24h of 38h this week

Carol Ng has the fewest hours this week, so the shift goes to her first. I'll check with you before anything leaves.

Offer Sun 2, 12:30 - 6:30 PM to Carol Ng

This texts her directly, her preferred channel, and can't be unsent.

Allow onceAlways allow shift offersDon't allow

Allowed once.

Drafting the offer to Carol

Drafted the offer· SMS to Carol Ng

Draft SMS

Staff

To

Carol Ng

Registered Nurse · Ward B

Message

Hi Carol, Ward B needs a Registered Nurse today, Sun 2 Mar, 12:30 - 6:30 PM. Can you take it? Reply YES to accept.

EditShareSendSent

Tempo → Carol NgResource · SMS11:08 AM

Hi Carol, Ward B needs a Registered Nurse today, Sun 2 Mar, 12:30 - 6:30 PM. Can you take it? Reply YES to accept.

Waiting for Carol

Carol NgResource → Tempo · SMS11:11 AM

Yes, I can take it.

Allocating Carol Ng

Allocated Carol NgResource· Sun 2, 12:30 - 6:30 PM · roster

Done. Carol has the Sun 2 afternoon, and Bridget's sick leave is recorded.

What can I help you with?

Ask Tempo anything… Bridget Han

Bridget HanleyResource called in sick for the rest of the day Ask a follow-up…Working on the plan…Ask a follow-up…

Ask

Resources

Bridget HanleyRegistered Nurse · Ward BResource

Context Comms1

Bridget Hanley evidence

Task · bridget-sick-sun2

Plan

i

0 of 31 of 32 of 33 of 3

Waiting on contextDrafting a planProposed · waiting for youStarted 11:05 AM

Cover Bridget's Sun 2 afternoon

Record her unavailabilityWorkingDone

Find alternate coverMastermindPolicy engineDone

Notify and confirmNeeds youDraftingWaiting on CarolAllocatingDone

Sun 2 afternoon

i

UncoveredFilled

Ward B · Southbank Clinic

Shift12:30 - 6:30 PM · 6h

RoleRegistered Nurse

On itBridget Hanley, off sickCarol Ng

Bridget HanleyRegistered Nurse · Ward B

Sick today

Hours this week26h of 38h

Sick leave52.5h available Workday

Preferred contactSMSPhoneApp message

ContextComms

//Scheduling workspace

A scheduling workspace you can configure.

Arrange demand, people and shifts around how your team plans. Compare scenarios and review coverage gaps, warnings and approvals before publishing.

//Demand & Coverage

Plan staffing before you assign shifts.

Define the people and roles needed at each location and time. Include minimum staffing, operating hours, events, service levels and labor targets.

//Worker Matching

Allocate the right people to each shift.

Use availability, skills, qualifications and workforce requirements to match people to shifts.

//Compliance & Agreements

Apply your scheduling policies.

Configure requirements from relevant awards, employment and collective agreements, working-time rules and internal policies. Use them to check shifts and worked time.

//Policies and compliance

Apply the policies each team works under.

Policy scope

Set which jurisdictions, locations, roles, employment types, classifications, agreements or worker groups a policy applies to.

Checks throughout scheduling

Apply checks to assignments, offers, swaps and roster publication, then to attendance and time approval.

Conditions and constraints

Configure checks for rest periods, maximum hours, overtime, breaks, notice, seniority, allocation rights and qualifications, with relevant premiums, allowances and penalties.

Rule outcomes

Set a rule to allow an action, show a warning, block a change, rank an option, request consent, route an approval or calculate a pay consequence.

Trace the decision

See the rule and version behind a result, the facts and threshold evaluated, and how any issue was resolved.

A record of each decision

Keep effective dates, agreement versions, overrides, and approvals in the audit history.

//Decision impact

See what a roster change affects.

Inspect the cost, approval and policy implications of a proposed assignment or roster change before confirming it.

//Time & Attendance

Review attendance and approve time.

Clock-ins, clock-outs and breaks are recorded against each shift. Managers review differences from scheduled hours before approving records for payroll and connected systems.

//Time Records

Shift time records.

Clock-ins, clock-outs, and breaks

Record when each shift starts and ends, with breaks tied to the same shift.

Scheduled and worked hours

Compare actual time with the published roster to see early starts, late arrivals, missed time, and extended shifts.

Differences that need review

Capture a reason when time differs from the plan and send it to a manager for review.

Time approvals

Track time records from draft and submission through approval and locking.

Connected time records

Share approved time with payroll, HRIS, and other workforce systems.

//Shifts + Jobs + Tasks

Reconcile hours with the work completed.

Track time for the shift and for the jobs and tasks within it. Review those records alongside the work they cover.

//Publishing and updates

Publish the confirmed roster.

Check coverage and workforce requirements, approve exceptions and share the roster with workers. Subsequent changes remain recorded.

//Open shifts

Offer open shifts to eligible workers.

Track responses to shift offers, then allocate the shift. Expand the offer or escalate when it remains unfilled.

//Availability & Swaps

Availability, preferences and shift changes.

Workers can update availability and preferences, request swaps and arrange cover. Requests are reviewed against your scheduling rules.

//Time Capture

Track time where the shift happens.

Use Skedulo Mobile or a shared on-site kiosk, or collect time through an API connected to your existing systems. Review and approve the records together.

Explore Time & Attendance

//Mobile

Your next shift, on your phone.

Check shift details, respond to an offer or update availability in Skedulo Mobile. Schedule changes reach the app too.

Explore Mobile App

Regal Health nurse or support worker on an in-home visit

Support a growing team with less admin.

35%+

lower operating costs as a share of revenue, excluding staff payments

“Before, the level of admin work to support 70 staff was very heavy. Now, we have nearly 200 staff and the level of admin is minimal.”

David Thompson

Operations Manager at Regal Health

Read Story

Before

Heavy administration for a team of 70.
Existing systems needed to support the next stage of growth.

With Skedulo

Scheduling and workforce data brought together.
Resource planning by region, skills, and hours.

Outcome

Less administration while growing to nearly 200 staff.
Over 35% lower operating costs as a share of revenue, excluding staff payments.

//Work on Shift

Manage the work within each shift.

Add tasks to shifts and provide forms or custom mobile pages for completing them. Progress and captured details stay with the work.

Tasks on shift

Add tasks to a shift, set their order and priority, and track completion.

Forms and checklists

Set required steps and validate entries in Mobile, including readings, notes, photos, signatures and completion details.

Details, action and follow-up

Record inspection findings, assign corrective actions and track their resolution.

Mobile extensions

Build custom pages with the records and actions your team needs, connected to workers, shifts, sites, assets and other operational data.

//Operations Analytics

Report on coverage and shift performance.

Explore Analytics

Coverage

Compare required staffing with scheduled coverage.

Open-shift fill

Measure fill rates and time to fill, and review who receives offers.

Roster changes

See how often the roster changes after publishing.

Overtime and premiums

Review overtime hours, premium trends and the factors behind additional labor costs.

Attendance

Review punctuality, absences, and differences from scheduled time.

Offers and swaps

Review responses to shift offers and use of shift swaps.

Workforce utilization

Compare productive time with available hours.

Agreement and policy checks

Review warnings, blocked actions, and approvals.

//Pulse Platform

Shift scheduling on an enterprise platform.

Our Pulse Platform provides the work and workforce records behind shift scheduling. Add other operational data, automate processes and build applications for your business.

Extend your operational records

Add fields to existing work and workforce records, or create objects for other entities your operation manages. Use the related data in scheduling and frontline work.

Explore Pulse Platform

Workflows and automation

Build workflows for staffing requests, approvals and shift-related tasks. Use shared workforce records and business rules to automate actions across your operation.

Explore Workflow

Integrations and APIs

Bring workforce data from HR and other systems into Skedulo. Share schedules, approved time and operational updates with payroll and other connected systems.

Explore Integrations

Build and extend applications

Extend Skedulo's web and mobile apps, or build new experiences using your shift operation's records and processes.

Explore Extend & Customize

The Frontline Continuum

Model frontline work, the workforce and their relationships in a shared data layer. Applications, workflows and agents use that context across your operation.

Explore AI

//Explore further

Related products and use cases.

Products

Use Cases

Roles

Guides & Articles

//Frequently Asked Questions

Shift scheduling software helps you plan staffing by role, location and time, then allocate people to shifts. Skedulo brings availability, qualifications and scheduling policies into that process, with offers, swaps and time tracking to manage the roster through the day.

Yes. Rostering and rota management are other names for planning and maintaining shift schedules. The terms vary by region; the work is the same.

Yes. Workers can respond to open-shift offers, request swaps and update availability in Mobile. You define eligibility checks and which requests need a manager to approve them.

Review the uncovered shift and compare eligible workers, including their availability and scheduled hours. Offer or allocate the work using your rules. Tempo can help prepare the response and follow through on approved changes.

Use supported integrations or APIs to bring worker records into scheduling and share approved time with payroll. Agree which system owns each record and which updates need to pass between them during setup.

Yes. Capture clock-ins, clock-outs and breaks through Skedulo Mobile, a shared kiosk or a connected system using an API. Managers compare worked time with the schedule, review differences and approve the records.

Configure the scheduling conditions relevant to your operation, such as qualifications, working hours, rest and overtime. Skedulo checks assignments against those conditions and flags conflicts. This supports your review process; pay calculations depend on your payroll setup.

See Shift Scheduling in action.

Talk with us about your staffing requirements and how Skedulo could fit your operation.

Book a Demo Explore the Pulse Platform