Inspector Scheduling for Safety & Compliance

Trusted by teams coordinating frontline work.

//Tempo

Tempo, alongside inspection coordinators.

Ask Tempo about the inspection queue, review assignments and prepare follow-up. Available records, actions and approval steps depend on your setup.

Meet Tempo

Car 2 safety testJOB-5107

Elevator certificate at 2900 Larimer St expires Friday

Automation : Due date watch

CreatedMon 11 Aug, 9:20 AM 4 daysto the certificate expiring

Assigned to

You

ContextPreparing contextUpdated just now

WorkingStep 1 of 3Step 2 of 3Step 3 of 3

CompleteDone just now

Seed prompt · from the issue

Today's annual safety test on car 2 at 2900 Larimer St was canceled: a tenant has the elevator for a move-in.
Its certificate of operation expires Fri 15 Aug, and the car can't carry passengers without one.
The test needs a licensed elevator inspector and the contractor's mechanic, and the car is free only 6:00 - 8:00 AM.

ThinkingChecking which licensed elevator inspectors are free before Friday

Thought for 3s

Car 2's certificate runs out in four days. Let me find a licensed inspector for an early window before Friday.

Gathering context

Context generated· 3 sources

Reading the certificateExpires Fri 15 AugChecking licensed inspectors3 licensedReading the access notes6:00 - 8:00 AM

Wen Zhao is licensed for elevators and free Thursday at 6:00 AM, and the contractor's mechanic can meet her then.

Who can witness car 2's test before Friday

first 6:00 AM window

A Declan MooreLicensed · fully booked until Mon 18 Aug Mon 18

B Nathan BrodyFree tomorrow · not licensed for elevators Tue 12

C Wen ZhaoLicensed, in timeLicensed for elevators · free Thursday morning Thu 14

Recommended planHigh confidence

Book Wen Zhao to witness car 2's test Thursday at 6:00 AM

What happens

1Book Wen for Thursday, 6:00 AMbefore the tenants arrive

2Confirm the contractor's mechaniche runs the test, Wen witnesses

3Tell the building managercar 2 out of service 6:00 - 8:00 AM

Edit planStart plan Started at 9:23 AM

Booking Wen Zhao for Thursday, 6:00 AM

Wen is booked· Thu 14 Aug, 6:00 - 8:00 AM

Confirming the mechanic with the elevator contractor

The mechanic is confirmed· on site at 5:45 AM

Writing to Tomas

Emailed Tomas Berg· car 2 out of service Thursday

Tempo → Tomas BergContact · Email9:25 AM

Hi Tomas, car 2's annual safety test is now Thu 14 Aug, 6:00 - 8:00 AM, the day before its certificate expires. Please keep it free then.

Waiting for Tomas

Tomas BergContact → Tempo · Email9:31 AM

Will do. I'll put a notice up in the lobby today.

Car 2's safety test is booked Thursday at 6:00 AM, a day before its certificate expires, and Tomas knows.

Ask a follow-up…Working on the plan…Ask a follow-up…

Ask

Context Comms123

JOB-5107 evidence

Task · larimer-car-2-test-5107

Plan

i

0 of 31 of 32 of 33 of 3

Waiting on contextDrafting a planProposed · waiting for youStarted 9:23 AM

Test car 2 before its certificate expires

Book Wen for Thursday, 6:00 AMBookingDone

Confirm the contractor's mechanicConfirmingDone

Tell the building managerWritingDone

Until the certificate expires

i

Fri 15 Aug

4 days

ExpiresFri 15 Aug

Car free6:00 - 8:00 AM

NeedsInspector and mechanic

Car 2 comes out of service if the certificate lapses

Car 2

i

JOB-5107

Traction elevator · 2900 Larimer St · 12 floors

TestAnnual safety test

InspectorNot bookedWen Zhao, Thu 6:00 AM

MechanicElevator contractor

ContextComms

New issue

Elevator certificate at 2900 Larimer St expires Friday

Due date watch · JOB-5107 · just now

//Why this is hard

Missed visits and open findings leave risks unresolved.

Inspection requests compete for qualified inspectors. Scattered records and unclear ownership make follow-up harder to track.

Planned and urgent visits compete

Recurring inspections, permit requests, incidents, and complaints draw on the same inspector availability.

Each visit needs the right qualifications

Certifications, jurisdiction, and specialist skills determine who is qualified and available to take the assignment.

Evidence is hard to piece together

Forms, photos, and findings stored separately take time to assemble, review, and turn into a usable report.

Corrective work needs an owner

Findings stay open when nobody is assigned to resolve them, given a deadline, and asked to confirm it’s done.

Overdue work is hard to spot

Separate schedules and reports make it difficult to see which visits and follow-ups need attention.

//How it runs

The inspection-program workflow.

//The segments

Inspections and safety, by program.

Building, Property & Code Inspections

Coordinate permit inspections, property visits, and follow-up work.

Property findings and correction visits together.

Match inspectors to visit requirements.
Share site details and required documentation before the visit.
Track inspection results and correction status by property.

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Fire & Life Safety Inspections

Schedule recurring inspections around due dates and required certifications.

Due inspections and unresolved deficiencies in view.

Schedule qualified inspectors within inspection windows.
Record deficiencies and assign corrective work.
Keep inspection evidence and follow-up records together by site.

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Environmental, Health & Safety

Capture site observations and assign follow-up for hazards and failed checks.

Assigned corrective work with recorded deadlines.

Capture observations, photos, and findings on mobile.
Assign corrective actions with owners and due dates.
Track unresolved findings across sites.

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Compliance Audits & Risk Assessments

Coordinate audit visits, supporting evidence, and remediation work.

Evidence and review for each finding.

Plan visits around audit scope, inspector availability, and site access.
Record evidence gaps and required follow-up.
Share findings and completion records with connected systems.

Explore

//Pulse Platform

Build your inspection program on our Pulse Platform.

Build inspection programs on our Pulse Platform, with scheduling, evidence review and corrective work using connected records. Integrate the permitting, case or asset systems your program relies on.

System of record

Extend work and people records with fields or objects for sites, inspection programs, findings, and more.

Explore Pulse Platform

Workflows and automation

Route a finding to the responsible reviewer, assign corrective work, and track the follow-up through a configured workflow.

Explore Workflow

Integrations and APIs

Connect your inspection and safety operation to permitting, case management, EHS, and asset systems. Use integrations and APIs to bring program and case data into Skedulo and share findings, completed work, and corrective-action updates.

Explore Integrations

Experiences built around your business

Create a review view for supervisors and mobile forms for inspectors, connected to the same visits and findings.

Explore Extend & Customize

The Frontline Continuum

Link inspectors and their assignments to sites, findings, and follow-up in a shared operational model.

Explore AI

//Value

Inspector capacity and open findings, in view.

Plan assignments and routes around inspector requirements and site access. Track overdue inspections and corrective work alongside completed visits.

Assignments & routes

Plan assignments and routes together to reduce travel between visits.

Required evidence

Use mobile forms to prompt inspectors for the details and evidence each visit requires.

Corrective-work ownership

Assign corrective work with an owner and a due date.

Overdue work & reviews

Track overdue visits, unresolved findings, and work awaiting review across sites.

//Mobile Frontline

Keep inspection details and findings together.

Inspectors can review site details, requirements, and checklists before they arrive, then capture findings, photos, and any required signatures on site.

How customers put Skedulo to work.

86%

Increase in scheduling and dispatch efficiency

“We're able to make sound business decisions that better all parties involved...”

2,600+

Inspections per year

“Everyone can agree from our production team to finance to scheduling team that Skedulo has made their lives so much better...”

90%

Reduced manual scheduling processes

“It was a very smooth and easy transition. With Skedulo, you hit dispatch on the job and that's it!”

//Related Products & Uses

Explore more ways to support your inspection program.

Products

Industries

Use cases

//Frequently Asked Questions

It helps coordinators allocate inspectors, plan travel, and manage visit times. Skedulo connects those assignments to site details, mobile findings, and corrective work.

Yes. Each visit can carry required or preferred certifications, and scheduling matches it to inspectors who hold them, weighing jurisdiction, specialty, location and availability as well. If someone without a required certification is picked, the mismatch is flagged, and your team maintains the credential records the matching relies on.

The Inspections & Safety pages cover four program types: building, property and code inspections; fire and life safety inspections; environmental, health and safety site checks; and compliance audits and risk assessments. Each one uses the same flow of request, qualified assignment, mobile evidence and corrective follow-up. The forms, rules and integrations are configured to fit each program.

Teams can set up automations to turn a failed item into corrective work with an owner, a due date and a reinspection if one is needed, and Tempo can propose the follow-up visit for approval. The original photos, readings and notes stay attached so the person fixing it sees the evidence. The exact steps follow your inspection and review process.

Yes. Schedule inspectors by the requirements of the visit, record findings on mobile, and assign corrective work. Our Pulse Platform lets you build the review steps and connect the systems your program uses.

No. Skedulo schedules the work, prompts for the evidence your forms require, and keeps findings and corrective work connected to the visit. Your program defines the standards, and your inspectors and reviewers decide whether a site complies.

Bring your inspection workflow to the demo.

Walk through inspector scheduling, Mobile forms and corrective-action workflows using the program your team manages.

Book a Demo Explore Forms & Checklists

Inspection programs,from scheduling to corrective work.

Tempo, alongside inspection coordinators.

Book Wen Zhao to witness car 2's test Thursday at 6:00 AM

What happens

Plan

Until the certificate expires

Car 2

Missed visits and open findings leave risks unresolved.

Planned and urgent visits compete

Each visit needs the right qualifications

Evidence is hard to piece together

Corrective work needs an owner

Overdue work is hard to spot

The inspection-program workflow.