Time & Attendance for Field and Shift Workers

Trusted by teams coordinating frontline work.

//Who it's for

Time records reviewed before they reach payroll.

A time record passes through three roles on its way to payroll. Frontline employees record and explain their time, shift supervisors check it against the assignment, and payroll managers receive the record once questions are resolved.

Person using a laptop at a tidy office desk

Runs the operation

Payroll manager

Receive reviewed time records through configured integrations once exceptions are resolved.

With Skedulo

Track review cycle time and outstanding approvals by reviewer and record type.

Explore workforce leadership

Person in a hi-vis vest reviewing a tablet at a supervisor station on a warehouse floor

Reviews the time

Shift supervisor

Compare recorded attendance and breaks with the scheduled assignment before approving.

With Skedulo

Route flagged records to the worker, manager or payroll by exception type.

Explore scheduling and dispatch

Worker using a smartphone in a parked car

Does the work

Frontline employee

Record starts, finishes and breaks in Mobile where the work happens.

With Skedulo

Explain a late start or missing entry at the time, and see each record's status.

Explore frontline work

//One Time & Attendance Operation

Review time across shifts and field visits.

Record and review time for site-based shifts, mobile jobs, and days that include both. Keep entries linked to the relevant assignment so reviewers can check overlaps and missing information.

Shift Time

Capture scheduled start and end, clock-in, breaks, clock-out, absence, lateness, and manager-reviewed variance.

Field Time

Capture travel, arrival, start, completion, actual duration, and evidence tied to the job or visit.

Blended Workdays

Keep entries for visits, activities, breaks, and travel linked to the working day so overlaps or missing time can be reviewed.

//Tempo

Time queries, with context from Tempo.

Use Tempo to help bring the relevant schedule and work details into a time query. The worker or authorized reviewer confirms corrections; available actions depend on your setup.

Meet Tempo

Missed clock-out

Review the shift and ask the worker to confirm when they finished before recording a correction.

Ward B timesheetsWard B

19 Ward B timesheets ready for approval

Automation : Pay period close

CreatedSat 8 Mar, 6:00 AM 2d 6hto payroll

Assigned to

You

ContextPreparing contextUpdated just now

WorkingStep 1 of 3Step 2 of 3Step 3 of 3

CompleteDone just now

Seed prompt · from the issue

19 timesheets for Ward B are in for the pay period Sat 1 - Fri 7 Mar.
Payroll closes Mon 10 Mar at 12:00 PM.
Each must match the roster and the Nurses Award 2020 before it is approved.

ThinkingMatching 19 timesheets against the roster

Thought for 3s

19 timesheets to clear before payroll. I'll check each one against the roster and the award first.

Gathering context

Context generated· 3 sources

Reading time records19 timesheets, 800 hoursReading the roster792 hours rosteredChecking the awardNurses Award 2020

17 match the roster to the minute. Two need a look: a missing clock-out and 20 minutes of overtime.

Exceptions

2 of 19

Doug LindqvistEnrolled Nurse · no clock-out on his Sun 2 afternoon I can match itMatched to his shift

Kevin MaszarosSupport Worker · out at 10:20 PM on Sat 1, 20 minutes past his finish “Stayed to finish an incident report.” Needs youPaid as overtime

Recommended planHigh confidence

Close Ward B's pay period before payroll

What happens

1Match Doug's missing clock-outto his rostered Sun 2 afternoon

2Approve Kevin's 20 minutesas overtime, its reason noted

3Approve all 19, send to payrollbefore Mon 10 Mar, 12:00 PM

Edit planStart plan Started at 8:12 AM

Matching Doug's clock-out to his shift

Matched Doug Lindqvist's clock-out· his Sun 2 afternoon, 8 hours

Approving Kevin's overtime

Approved Kevin Maszaros's overtime· 20 minutes, Sat 1

Approving 19 timesheets

Approved 19 timesheets· in one batch

Approving timesheets

Sat 1 - Fri 7 Mar

Sending to payroll

Sent to payroll· 800 hours, $64,020

All 19 are approved and with payroll: 800 hours, $64,020. Doug's shift is matched and Kevin's 20 minutes are paid as overtime.

Ask a follow-up…Working on the plan…Ask a follow-up…

Ask

Context Comms

Ward B pay period

Task · ward-b-timesheets

Plan

i

0 of 31 of 32 of 33 of 3

Waiting on contextDrafting a planProposed · waiting for youStarted 8:12 AM

Close Ward B's pay period

Match Doug's clock-outMatchingDone

Approve Kevin's overtimeApprovingDone

Approve all, send to payrollApprovingSendingDone

Timesheets

i

17 of 19 ready18 of 19 ready19 of 19 readyApproved

Ward B · Sat 1 - Fri 7 Mar

800h worked792h rostered

17 match the roster · 2 exceptions18 match · 1 exception19 ready to approve19 approvedSent to payroll · $64,020

Payroll closes

Mon 10 Mar, 12:00 PM

Approver

You

Approval rules

i

Nurses Award 2020 (MA000034) v2026.1

Worked matches the rosterApprove

Past the rostered finishOvertime, needs you

No clock-outMatch to the rostered shift

ContextComms

New issue

19 Ward B timesheets ready for approval

Pay period Sat 1 - Fri 7 Mar · Ward B · just now

//How it runs

From clock-in to an approved record.

//Capture

Time tracking on Mobile.

Record starts, finishes, and other required time entries in Mobile. Add an explanation when an entry is missing or needs review.

Clock in and out where configured

Start and complete shifts, jobs, visits, and activities

Record required work, break, and travel information

Explain exceptions at the moment they occur

Submit missing time or corrections with a reason

Work offline where supported and synchronize later

See submitted, returned, corrected, and approved states

Explore Mobile App

//Compare

Actual hours, alongside the plan.

A late start, a missed break or overlapping entries can require a closer look. Review recorded time alongside the assignment and supporting information before making a correction.

Attendance & time

Compare recorded attendance with the scheduled assignment, including start, finish, duration, and any adjustments made afterward.

Breaks

Compare planned breaks with what was actually taken, including missed, shortened, or adjusted breaks.

Work completion

Completed, partial, canceled, or awaiting required follow-up before closing the record.

Travel and activity

Expected versus recorded travel, mileage, and non-job work.

Overlap & evidence

Duplicate or conflicting time across shifts or leave, backed by supporting evidence.

//Rules & Policy

Your time review and approval rules.

Configure checks for missing entries and time differences, with approval requirements suited to your operation. Reviewers can use the schedule, recorded hours and supporting information to investigate exceptions.

Record corrections, reasons, and approvals with the time entry.

//Exception Routing

Worker, manager and payroll review.

A missed clock-out may need the worker's confirmation; a pay-related query may need payroll. Configure review routes around the type of exception and who is authorized to resolve it.

Routine review

Define which entries need a closer look and how they should be reviewed.

Worker confirmation

For missing or disputed actuals.

Manager review

For attendance, completion, or operational context.

Payroll or finance review

For pay, billing, allowance, or cost implications.

Bulk approval, correction & escalation

Group suitable records for approval; return, correct, or escalate exceptions that need a closer look.

//Completion

Approved time, with a record of the review.

Keep recorded time, corrections, explanations, and approvals together. Share approved information with connected payroll or finance systems through configured integrations.

Explore Integrations

Supporting information

Review the schedule, time entries, and worker explanation, and resolve outstanding questions.

Rules & exceptions

Check the rules and exceptions supported by your configured review workflow.

Recorded approval

Use the authorized reviewers and approval steps configured for your operation.

Data exchange

Send the agreed data to connected systems according to the integration.

//Analytics

Time capture and approval performance.

Capture completeness

Compare expected records against what was actually submitted, by type.

Exception rate

Missing, late, overlap, break, duration, and attendance issues.

Review cycle

Time from work completion to approval, broken out by reviewer and record type.

Manager workload

Records reviewed, returned, escalated, and bulk-approved.

Approval status

Approved records, outstanding reviews, and entries awaiting information.

From weeks of processing to a couple of days.

“When I saw the manual system of spreadsheets, calendars, timesheets, calls and emails, I knew there had to be a better way. Thankfully there was.”

George Lowe

Business Analyst, Reconnect NZ

Read Story

Before

Spreadsheets, timesheets, calendars, emails, and phone calls to coordinate caregivers.
No centralized way to track who was assigned where.

With Skedulo

Centralized scheduling and communication, fewer calls and emails.
Lower error rates and streamlined payroll.

Outcome

An operating process that once took weeks now takes a couple of days.
More time back for the team that used to chase the schedule.

//Related Products

Connect time review with scheduling.

//Frequently Asked Questions

Frontline time and attendance connects scheduled shifts and field assignments with the time workers actually record. It covers clock-ins, breaks, travel, corrections, review and approval. Because each entry is linked to the shift, job or visit, reviewers can check differences with the context in front of them before anything reaches payroll.

Workers record time from their phone where the work happens and can explain a late start or missed break at the moment it happens. If an entry is missing, they submit a correction with a reason instead of chasing a manager later. They can also see whether each record is submitted, returned, corrected or approved.

They can receive reviewed time records through configured integrations, with the supporting information agreed for the handoff. Resolve missing entries and questions about hours with the authorized reviewers before sending the record.

Configured rules identify missing, late, overlapping, break, duration, or attendance variance. The record can be routed with schedule, worker, task, agreement, policy, and evidence context to an authorized reviewer.

Skedulo supports time capture, review, approval, and data exchange with payroll systems. Payroll calculations and pay interpretation depend on the payroll tools and integrations used in your implementation.

Time entries sit alongside scheduled shifts and field visits, including workdays that involve travel between locations. Reviewers can use those assignments and worker explanations to investigate differences.

Let's look at how you track time.

We'll walk through mobile time capture, exception review and how approved records can connect to your existing systems.

Book a Demo Explore Shift

Time tracking for field and shift work.

Time records reviewed before they reach payroll.

Payroll manager

Shift supervisor

Frontline employee

Review time across shifts and field visits.

Time queries, with context from Tempo.

Missed clock-out

Close Ward B's pay period before payroll

What happens

Plan

Timesheets

Approval rules

From clock-in to an approved record.

Time tracking on Mobile.

Actual hours, alongside the plan.

Attendance & time

Breaks

Work completion

Travel and activity

Overlap & evidence

Your time review and approval rules.

Worker, manager and payroll review.

Approved time, with a record of the review.

Supporting information

Rules & exceptions

Recorded approval

Data exchange

Time capture and approval performance.

Capture completeness

Exception rate

Review cycle

Manager workload

Approval status

From weeks of processing to a couple of days.

Before

With Skedulo

Outcome

Connect time review with scheduling.

Products

Industries

Use Cases

Let's look at how you track time.

Time records reviewed before they reach payroll.

Payroll manager

Shift supervisor

Frontline employee

Review time across shifts and field visits.

From clock-in to an approved record.

Time tracking on Mobile.

Your time review and approval rules.

Worker, manager and payroll review.

Approved time, with a record of the review.

Supporting information

Rules & exceptions

Recorded approval

Data exchange