Training Scheduling Software for Instructors

Trusted by teams coordinating frontline work.

//Tempo

Tempo, alongside training coordinators.

Ask Tempo about the training calendar, review session requirements and prepare staffing changes. Available records, actions and approval steps depend on your setup.

Meet Tempo

Cohort 12 labTue 4

Cohort 12's motor controls lab has no instructor today

Automation : Unavailability submission

CreatedTue 4 Mar, 6:35 AM 1h 55mto the lab

Assigned to

You

ContextPreparing contextUpdated just now

WorkingStep 1 of 3Step 2 of 3Step 3 of 3

CompleteDone just now

Seed prompt · from the issue

Carol Ngresource called in sick at 6:35 AM for today's motor controls lab, 8:30 AM - 4:30 PM.
Cohort 12's 16 electrical apprentices are booked into Lab 2 at Campus East all day.
Cover must be a licensed electrician who is signed off to teach motor controls.

ThinkingChecking who can teach motor controls today

Thought for 3s

Sixteen apprentices lose their lab day unless someone qualified covers it. Let me find an instructor who's licensed, signed off and free.

Gathering context

Context generated· 3 sources

Reading the sick call6:35 AMChecking signed-off instructors2 foundChecking Lab 2's bookingAll day

Lena is teaching Lab 1 today and Andre can't lead. Declan Moore is licensed, signed off for motor controls and free.

Who can teach the lab today

in Lab 2 by

A Lena ChoiSigned off · teaching wiring methods in Lab 1 Booked

B Andre BassettAssociate trainer · can assist, can't lead the lab 7:45 AM

C Declan MooreLicensed and freeLicensed electrician · signed off · free today 8:00 AM

Recommended planHigh confidence

Offer the motor controls lab to Declan Moore

What happens

1Record Carol's sick leavefor today

2Offer Declan the labby app message

3Put Declan on the laband tell Cohort 12

Edit planStart plan Started at 6:37 AM

Recording Carol's sick leave

Recorded Carol Ng's sick leave· Tue 4 Mar

Writing to Declan

Offered Declan Moore the lab· by app message

Tempo → Declan MooreResource · App message6:38 AM

Hi Declan, Carol is off sick. Can you teach Cohort 12's motor controls lab today, 8:30 AM - 4:30 PM in Lab 2?

Waiting for Declan

Declan MooreResource → Tempo · App message6:44 AM

Yes, I can. I'll be in Lab 2 by 8:00 AM.

Updating the session

Declan is on today's lab· Cohort 12 told by text

Declan teaches Cohort 12's motor controls lab from 8:30 AM. Carol's sick leave is recorded, and the 16 apprentices know.

Ask a follow-up…Working on the plan…Ask a follow-up…

Ask

Context Comms12

Cohort 12 lab evidence

Task · cohort-12-motor-controls

Plan

i

0 of 31 of 32 of 33 of 3

Waiting on contextDrafting a planProposed · waiting for youStarted 6:37 AM

Cover Cohort 12's lab today

Record Carol's sick leaveRecordingDone

Offer Declan the labWritingDone

Put Declan on the labUpdatingDone

Called in sick

i

6:35 AM

Instructor · Campus East

Carol Ngresource is off sick today

Her motor controls lab, 8:30 AM - 4:30 PM, has no instructor now.

Motor controls lab

i

UncoveredCovered

Cohort 12 · Lab 2 · Campus East

Session8:30 AM - 4:30 PM

Apprentices16 booked

NeedsLicensed electrician, signed off

InstructorCarol Ng, off sickDeclan Moore

ContextComms

New issue

Cohort 12's motor controls lab has no instructor today

Sick call · Carol Ng · just now

//Why this is hard

Training depends on more than an available instructor.

The right instructor, available learners, and a suitable space all need to come together. When one changes, coordinators have to rebuild the plan and keep everyone informed.

One time has to work for everyone

An instructor may be available when the learners aren't, or a room may lack the required equipment. A confirmed session needs all three to line up.

Requirements narrow the options

Different courses and assessments require different expertise or qualifications. When someone becomes unavailable, coordinators need a replacement who meets the requirements and can reach the session location.

Results sit in separate places

Attendance sheets, assessment results, and instructor notes sit in separate files. Coordinators have to bring them together to see which requirements each learner has completed.

Canceled sessions need a new date

When a session is canceled, learners still need another suitable date. Coordinators must arrange the instructor and resources again, account for any deadlines, and notify everyone affected.

Bookings and results sit apart

A booking shows who is scheduled, not who attended or completed an assessment. Coordinators need session status and recorded results together to identify the next step for each learner.

//How it runs

Session planning, delivery and results.

//The segments

Training and education, by program.

Corporate & Workforce Training

Workplace training needs suitable trainers, time away from daily duties, and a location that works for the group.

Training within employee and instructor availability.

Match trainers to session requirements, locations, and availability.
Share preparation details and send session reminders.
Record attendance and review outstanding training by employee or site.

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Field-Based Certification Programs

On-site assessments need a suitably qualified assessor, access to the learner’s workplace, and time to observe the required activities.

Qualified assessors at the learner's location.

Match assessors to recorded qualifications, locations, and availability.
Provide assessment instructions and capture results and evidence on mobile.
Track outstanding assessments and share results with connected certification systems.

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Safety, Compliance & Emergency Training

Required and refresher training needs qualified instructors, appropriate resources, and time for employees to attend.

Required sessions and refresher dates in view.

Plan sessions around recorded training due dates and instructor qualifications.
Capture attendance and assessment results required by the program.
Identify missed sessions or outstanding requirements and arrange follow-up.

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//Pulse Platform

Build around the way you deliver training.

Use our Pulse Platform to connect session requirements, instructor assignments, and follow-up. Build your program's workflows and integrate the learning or certification systems that hold the final records.

System of record

Add fields or related objects for course deliveries, learner groups, rooms, assessment requirements, and more alongside work and people records.

Explore Pulse Platform

Workflows and automation

Route recorded assessment results for review and assign any follow-up through a configured workflow.

Explore Workflow

Integrations and APIs

Connect your training operation to LMS, HRIS, and certification systems. Use integrations and APIs to bring learner and session data into Skedulo and share attendance, completed sessions, and certification updates.

Explore Integrations

Experiences built around your business

Create coordinator planning views and mobile forms for instructors and assessors.

Explore Extend & Customize

The Frontline Continuum

Represent instructors, session assignments, resource requirements, and their relationships in a shared operational model.

Explore AI

//Value

A training calendar that accounts for the resources.

Review instructor qualifications, learner availability and room or equipment capacity together. When a session changes, those requirements also inform the alternatives.

Session capacity

Plan around the number of learners, qualified instructors, and available room or equipment capacity.

Locations & travel

Plan sessions and site assessments around location, travel time, and instructor or assessor availability.

Instructor replacements

Review qualified alternatives and available resources, then notify learners and site contacts of any changes.

Attendance & results

Capture attendance and assessment records during delivery so coordinators can review what is complete and what remains.

//Mobile Frontline

Session details and attendance on Mobile.

Show the session schedule, learner details, site information, and instructions on mobile. Instructors and assessors can record attendance, results, supporting evidence, and any required sign-off.

How customers put Skedulo to work.

15%

Year-over-year growth, nearly doubled from 7-9% before Skedulo

“Our business is growing since we started using Skedulo. We are seeing 15% growth year-over-year... Before using Skedulo, we were growing 7% to 9% year-over-year.”

250+

Mobile workers

“Our biggest win is helping our schedulers match the right mobile trainer to the right event. Putting the most effective person on that job...”

31%

Reduction in instructor underutilization

“Skedulo worked with us to create a customized solution that is truly plug-and-play...”

//Related Products

Explore tools for training teams and coordinators.

Products

Industries

Use cases

//Frequently Asked Questions

Instructor-led training scheduling matches qualified instructors, learners, rooms or sites and equipment to each session, then keeps everyone informed as plans change. It also tracks attendance and results so coordinators know which learners still need a session or assessment. It gets harder when instructors travel to many sites or when sessions depend on certifications that expire.

Yes. Scheduling uses recorded qualifications, availability, and location to match instructors or assessors to sessions. Your organization maintains those records and decides eligibility. When plans change, Tempo can help prepare replacement options using the available information.

Yes. Session planning accounts for learner numbers and availability, locations, and room or equipment requirements, using the resource data and rules configured for your program. Nearby sessions and site assessments can be grouped by location and travel time.

Yes. Instructors and assessors record attendance, assessment results, supporting evidence and sign-off in mobile forms. Outstanding work is flagged for follow-up, so coordinators see which learners are complete and which need another session.

Skedulo focuses on coordinating the people and resources that deliver training, including travel and mobile attendance or assessment records. Our Pulse Platform lets you build additional workflows. Scope course registration, payments, and learning-content requirements separately when evaluating your systems.

Yes. Scope integrations with your learning, workforce, customer, and certification systems around the records you need to exchange. The available connector or API, record ownership, and update timing determine how each connection is implemented.

See Skedulo for training and assessment delivery.

Explore instructor scheduling, resource bookings and mobile attendance around the sessions your organization runs.

Book a Demo Explore Skedulo Intelligence

Book instructors, roomsand equipment together.

Tempo, alongside training coordinators.

Offer the motor controls lab to Declan Moore

What happens

Plan

Called in sick

Motor controls lab

Training depends on more than an available instructor.

One time has to work for everyone

Requirements narrow the options

Results sit in separate places

Canceled sessions need a new date

Bookings and results sit apart

Session planning, delivery and results.