Inspection Scheduling & Findings Management

Trusted by teams coordinating frontline work.

//Who it's for

Inspection programs, from the schedule to the corrective work.

Inspection results support review by the quality and safety manager, coordinator and inspector. The shared record connects assignments and evidence with the corrective work that follows.

Technician guiding a younger colleague with a flashlight at an open control cabinet

Runs the operation

Quality and safety manager

Review due, overdue, failed and awaiting-review inspections by team.

With Skedulo

Track open corrective work and its age by severity.

Explore operations leadership

Office worker with a headset at a desk, a route map on the monitor

Plans the work

Inspection coordinator

Check qualification requirements and missing site details before assigning an inspection.

With Skedulo

Set up recurring inspections and match the work to inspectors with the required credentials.

Explore scheduling and dispatch

Worker shining a flashlight at a sprinkler head in an open office ceiling

Does the work

Inspector

Review previous findings, access instructions and the required form before the visit.

With Skedulo

Capture readings, photos, signatures and conditional steps, offline where supported.

Explore frontline work

//One Inspection Operation

Recurring inspections, incident checks and daily routines.

Some inspections follow a program; others follow a fault or form part of a shift. Plan each with its required qualifications, form and timing.

Recurring inspections

Build regulatory, safety, quality, property, and preventive inspection programs with the right cadence, form, qualification, and owner.

Triggered inspections

Create inspection work from an alert, incident, failed reading or service request through a configured workflow.

Checks within jobs and shifts

Add commissioning, safety, quality, and closeout checks to jobs, visits, installations, or shifts, with results and evidence linked to each record.

//Tempo

Review the inspection queue with Tempo.

Use Tempo to help review upcoming inspections, open findings, and the next assignments. Available actions and approval steps depend on your setup.

Meet Tempo

Inspection failed

Review the finding with the responsible team and prepare the corrective work required.

Walk-in cooler downJOB-4861

Urgent: walk-in cooler down at Harvest Table

Automation : New urgent job

CreatedWed 13 Aug, 1:20 PM 2hto respond

Assigned to

You

ContextPreparing contextUpdated just now

WorkingStep 1 of 3Step 2 of 3Step 3 of 3

CompleteDone just now

Seed prompt · from the issue

JOB-4861 came in at 1:20 PM: the walk-in cooler at Harvest Table is at 41° and rising.
An urgent job needs a technician on site within 2 hours, by 3:20 PM.
Sam Haddadcontact is on site until 6:00 PM.

ThinkingChecking who can be there by 3:20 PM

Thought for 3s

It needs someone who handles refrigerant, on site by 3:20 PM. Let me see who's qualified and close.

Gathering context

Context generated· 3 sources

Reading the new jobRefrigerationFinding qualified technicians3 of 6Checking their afternoonslive schedule

Only Brooke can be there by 3:20 PM. Their 2:00 PM is a routine filter change, and it can move.

Who can get there

arrival at Harvest Table

A Gloria BenitezOn JOB-4821 until 3:30 PM 3:45 PM

B Bridget HanleyOn JOB-4838 until 4:00 PM 4:20 PM

C Brooke FeeneyOnly one by 3:20 PMOn call, 8 minutes away · their next job can move 2:05 PM

Recommended planHigh confidence

Send Brooke to Harvest Table now

What happens

1Move Dana's filter change to FridayJOB-4868, Fri 15 Aug, 9:00 AM

2Send Brooke to Harvest Tablearriving about 2:05 PM

3Text Sam and Danathe arrival, and the new date

Edit planStart plan Started at 1:22 PM

Moving JOB-4868 to Friday

Moved JOB-4868 to Fri 15 Aug· Brooke trains on Thursday

Brooke Feeney's afternoon

Wed 13 Aug

Brooke Coil cleanFilter changeWalk-in cooler

12 PM24 PM

Assigning JOB-4861 to Brooke

Brooke is on the way· arriving about 2:05 PM

Texting Sam and Dana

Texted Sam Haddad and Dana Whitfield· 1:24 PM

Brooke's on the way and arrives at Harvest Table about 2:05 PM. Dana's filter change moves to Friday, and both know.

Ask a follow-up…Working on the plan…Ask a follow-up…

Ask

Context Comms13

JOB-4861 evidence

Task · harvest-cooler-4861

Plan

i

0 of 31 of 32 of 33 of 3

Waiting on contextDrafting a planProposed · waiting for youStarted 1:22 PM

Send Brooke to Harvest Table

Move the filter changeMovingDone

Send BrookeAssigningDone

Text Sam and DanaSendingDone

Walk-in cooler

i

UnassignedBrooke on the way

JOB-4861 · Harvest Table · reported 1:20 PM

41°and rising

12:20 PMSafe to 41°Now

ContactSam Haddad

On site until6:00 PM

Urgent response

i

Gold plan

Harvest Table's service agreement

On site within2 hours, by 3:20 PM

SkillRefrigerant handling

Routine workCan move within the week

ContextComms

New issue

Urgent: walk-in cooler down at Harvest Table

New urgent job · JOB-4861 · just now

//How it runs

The inspection lifecycle.

//Inspector Readiness

The inspection scope and history, before arrival.

Inspectors can review previous findings, access instructions and the required form before the visit. Coordinators can check qualification requirements and missing site details before assigning it.

Scope & qualifications

Review site information, required qualifications, and the inspection scope before scheduling.

Missing prerequisites

Flag missing credentials, access details, or prior results for follow-up before dispatch.

Questions & evidence requirements

Give the inspector the required questions, readings, and evidence requirements before work starts.

//Forms

Build the form around the inspection.

Use conditional questions, required fields, validation, photos, readings, and signatures where needed. Configure forms for the inspection type, from property checks to equipment service and commissioning.

//Complex frontline work

Go one step further with mobile extensions.

Extend Mobile for inspections that need related asset records, custom logic, or connected actions beyond a standard form.

//Completion

Findings with the evidence attached.

Responses, readings and photos document the inspection. Reviewers can assess a finding alongside the evidence before deciding what corrective work is required.

Answers & readings

Record required answers and readings, with configured checks for missing information.

Photos & signatures

Photos, annotations, and a signature where the inspection calls for one.

Time, location & notes

Keep recorded time, location, and notes with the inspection result.

Open findings

Flag findings that require corrective work and record who is responsible for the next step.

//Corrective action

A finding can become a work assignment.

A configured workflow can create corrective work from a failed response or recorded finding. Assign an owner and due date, preserve the inspection evidence and include the review or verification your process requires.

//Analytics

Inspection coverage and unresolved findings.

Program status

Due, assigned, completed, failed, overdue, reopened, and awaiting-review inspections.

Completion and cycle time

Completion rate and the time from assignment to close, tracked by team.

Findings

Repeat findings by location, asset, and inspector.

Corrective action

Track open corrective work and how long it has been aging by severity.

Workload and travel

Compare assignments, travel time, and inspector utilization across sites.

Tyrrells building consultant completing a property inspection

Tyrrells cut manual scheduling by 90% and dispatch time in half.

-90%

reduction in manual scheduling processes, plus a 50% reduction in time to dispatch

“It was a very smooth and easy transition. With Skedulo, you hit dispatch on the job and that's it!”

Hannah Barry

Office Manager, Tyrrells Property Inspections

Read Story

Before

An entirely manual process: a custom database, Word templates, and constant emails.
Consultants uncertain their job details were still current once dispatched.

With Skedulo

Jobs added into Salesforce and drawn automatically into Skedulo.
Real-time updates and one-click dispatch replacing 42 separate steps.

Outcome

90% reduction in manual scheduling processes.
50% reduction in time to dispatch.

//Related Products

Explore tools for inspection teams.

Products

Industries

Use Cases

//Frequently Asked Questions

Plan recurring inspections or respond to new requests, allocate suitable inspectors, and provide the forms and site details they need. Track open and overdue work for review by the people responsible for the program.

Yes. Build regulatory, safety, quality, property and preventive inspection programs with a set cadence, required form, qualification and owner. Skedulo creates the recurring work and matches it to inspectors whose credentials, location and availability fit.

When a response fails or a finding is recorded, a configured workflow can create corrective work with an owner and due date. The original finding, photos and readings stay attached. The work is then routed for review or verification before the record closes, and analytics show open corrective work by severity and age.

Use forms and scheduling for property checks, equipment service, commissioning, quality reviews, and more. Inspections can be recurring or part of a job or shift; connected events and more complex mobile experiences require the appropriate workflow setup.

Teams can use supported Mobile workflows offline, then synchronize when connected. Check the forms and extensions in your implementation; connected actions and some custom experiences need a connection.

Inspection apps are built to run and report on inspections, and many schedule recurring checks and track corrective actions. Skedulo starts one step earlier. It matches each inspection to a worker who holds the required skills or certifications and is free at that time, then sends the right form and site details with the job.

Bring us your inspection process.

We'll walk through scheduling, mobile forms and corrective-action workflows using the inspections your teams carry out.

Book a Demo Explore Forms & Checklists

Inspection schedulingand corrective action.