Schedule trainers across sites and sessions.

Match recorded instructor qualifications to session requirements. Arrange locations, keep learners informed, and record attendance for review.

Book a Demo

Trainer marking attendance on tablet at training-room doorway

Trusted by teams coordinating frontline work.

//Who it's for

A session change affects trainers, rooms and learners.

If a trainer can't make it, the coordinator must find a qualified replacement before learners are told. Configured messages share the revised arrangements with the learner group, and Tempo, Skedulo's AI agent for schedulers and dispatchers, can draft the notice for a coordinator to approve.

Office worker at a desk beside a glass-walled training room

Runs the operation

Training program manager

Track attendance and completion by trainer, program and cohort.

With Skedulo

Integrations can share completion records with the LMS, HRIS and reporting systems.

Explore operations leadership

Office worker at a desk beside a training room

Plans the work

Training coordinator

Balance cohort size against trainer and room capacity across on-site, virtual and hybrid sessions.

With Skedulo

Approve the learner notice Tempo drafts when a session moves.

Explore scheduling and dispatch

Person checking a phone at the front of a training room as learners take their seats

Does the work

Trainer

See the attendees, room and reminder details for each session you're delivering.

With Skedulo

Record attendance, notes and completion in Skedulo Mobile during delivery.

Explore frontline work

//How it runs

From training demand to completion record.

//Tempo

Review trainer capacity with Tempo.

Compare instructor assignments and prepare session or learner updates with Tempo, using the training records and actions enabled for your team.

Meet Tempo

Larkfield date changeJOB-4985

Larkfield asks to move its heat pump course to Tue 18 Mar

Automation : Client booking change

CreatedMon 10 Mar, 9:05 AM 3 daysto the booked course

Assigned to

You

ContextPreparing contextUpdated just now

WorkingStep 1 of 3Step 2 of 3Step 3 of 3

CompleteDone just now

Seed prompt · from the issue

Ray Tanakacontact at Larkfield asked at 9:05 AM to move JOB-4985 from Thu 13 Mar to Tue 18 Mar.
A March snowstorm has all 14 of their technicians on no-heat calls this week.
Hector Salinasresource teaches the heat pump course in Larkfield's training room, 8:00 AM - 4:00 PM.

ThinkingChecking trainers and the room for Tue 18 Mar

Thought for 3s

The new date needs a qualified trainer and Larkfield's room free on Tue 18 Mar. Let me check both.

Gathering context

Context generated· 3 sources

Reading Ray's requestTue 18 MarChecking heat pump trainers2 qualifiedChecking Larkfield's training roomFree all day

Hector teaches a refrigerant course in Aurora on the 18th. Malik Grant is qualified on heat pumps and free all day.

Who can teach it on Tue 18 Mar

free that day

A Hector SalinasTeaching a refrigerant course in Aurora all day None

B Wen ZhaoFree · not yet qualified on heat pumps 8h

C Malik GrantQualified and freeQualified on heat pumps · 26h of 38h this week 8h

Recommended planHigh confidence

Move the course to Tue 18 Mar with Malik Grant

What happens

1Move JOB-4985 to Tue 18 Marsame room, 8:00 AM - 4:00 PM

2Assign Malik Grantin place of Hector

3Confirm with Raywith a note for his technicians

Edit planStart plan Started at 9:07 AM

Moving JOB-4985 to Tue 18 Mar

Course moved to Tue 18 Mar· same room, same hours

Assigning Malik Grant

Malik has the course· Hector keeps his Aurora course

Writing to Ray Tanaka

Emailed Ray Tanaka· with a note for his 14 technicians

Tempo → Ray TanakaContact · Email9:09 AM

Hi Ray, your heat pump course is now Tue 18 Mar, 8:00 AM - 4:00 PM, in your training room with Malik Grant. A note for the team is attached.

Waiting for Ray

Ray TanakaContact → Tempo · Email9:21 AM

Perfect, thank you. I'll send it to the team today.

Larkfield's course is on Tue 18 Mar with Malik Grant. Ray has the new date and a note for his 14 technicians.

Ask a follow-up…Working on the plan…Ask a follow-up…

Ask

Context Comms12

JOB-4985 date change

Task · larkfield-heat-pump-4985

Plan

i

0 of 31 of 32 of 33 of 3

Waiting on contextDrafting a planProposed · waiting for youStarted 9:07 AM

Move Larkfield's course to Tue 18 Mar

Move JOB-4985 to Tue 18 MarMovingDone

Assign Malik GrantAssigningDone

Confirm with RayWritingDone

Heat pump course

i

JOB-4985Moved

Larkfield Heating & Air · 14 technicians · on site

BookedThu 13 Mar, 8:00 AM - 4:00 PMTue 18 Mar, 8:00 AM - 4:00 PM

TrainerHector SalinasMalik Grant

RoomLarkfield's training room

Hector on Tue 18 Mar

i

Booked

Teaching refrigerant handling in Aurora all day

Refrigerant course8:00 AM - 4:00 PM8h

Free4:00 - 6:00 PM2h

ContextComms

New issue

Larkfield asks to move its heat pump course to Tue 18 Mar

Client request · Larkfield Heating & Air · just now

//Deliver more training, with less admin

Trainers, cohorts and locations on one schedule.

Match trainers, balance capacity, coordinate delivery locations, and keep learners informed.

Instructor qualification matching

Schedule by qualification, site, delivery mode, and demand.

Session capacity

Balance cohort size against trainer and room capacity.

Sites and delivery formats

Manage on-site, virtual, and hybrid delivery locations.

Learner communications

Configure reminders and messages for session changes and completion updates.

Attendance and completion records

Capture attendance and completion by trainer, program, and cohort.

Scale training delivery without losing control of the schedule.

40%

less time spent scheduling sessions

“When you have 50 sessions and 50 jobs a week, you can easily control it. Once it gets to 300-400 sessions per week you need to improve the structure. We needed something that was scalable, accurate, and easy to use.”

Diego Ros

General Manager Sports and Soccer, Sports Kickstart

Read Story

Before

Spreadsheets, email, and text messages to relay trainer assignments as the program grew.
Scheduling volume outgrew what manual processes could reliably manage.

With Skedulo

One platform, natively built on Salesforce, to centralize scheduling data.
A structure that scales as session volume grows.

Outcome

40% less time spent scheduling.
Coordinators freed to focus on program growth instead of admin.

//Frequently Asked Questions

Record the required qualification, format, location, learner group, and customer date. Review trainer availability and travel before confirming the session. When arrangements change, check affected resources and send updates through your configured process.

Yes. Schedule using recorded qualifications, delivery format, location, availability, and travel. Review suitable replacements when an instructor is unavailable; your team verifies qualification records and suitability.

Yes. Sessions are coordinated across customer sites, virtual delivery and hybrid formats, with room, link and capacity requirements checked. Cohort size is balanced against trainer and room capacity.

Yes, once your team sets it up. Teams can set up automations to text learners session reminders, schedule changes and completion updates as configured triggered actions. When a session moves, Tempo drafts the learner notice with the updated schedule for the coordinator to approve.

Yes. Integrations and APIs share attendance and completion records with the LMS, HRIS, CRM and reporting systems. What's shared and when depends on the integration you configure.

//Related Products

Explore tools for training operations teams.

Products

Training & Education

Use cases

See Skedulo for workforce training.

We'll explore trainer assignments, session resources and the records shared with your learning systems.

Book a Demo Explore Training & Education